| |
| CATERING
& BANQUET POLICY |
| |
| We are pleased to have the opportunity to host your
function, and look forward to providing you with the exceptional
service and facilities you expect and deserve. |
| |
| |
| CATERING |
| When catering is done off property, within the City
Limits, there will be an additional charge per plate.
This additional charge is to cover the additional cost
and personnel necessary to handle your event. When an
event is catered outside the City Limits, in addition
to the above there will be a fee for mileage per vehicle.
Please consult with your meeting & banquet managers
for the anticipated costs.
In Cody your contact person is:
Ms. Suzanne Fixmer, 1-800-527-5544 (toll free) or 307-587-3654
extension 656
In Riverton your contact person is:
Ms. Peggy Jevne, 1-888-877-4834 (toll free) or 307-856-8100
extension 502
At the Ranch at Ucross your contact person is:
Ms. Vicky Abbott, 1-800-447-0194 (toll free) or 307-737-2281
|
| |
| |
| |
| GRATUITIES AND SALES TAX |
| 5% Sales Tax and 17% Service Fee will be added to your
final bill. |
| |
| |
| |
| GUARANTEES |
The Sales Office REQUIRES fourteen (14) business days
for final menu selection and three (3) business days for
final guarantee, prior to the date/time of your function,
as to the number of guaranteed guests. (Monday and Tuesday
events must be guaranteed no later than 12 noon on previous
Friday.) The guaranteed number will be the MINIMUM number
charged for. Since last minute guests often arrive, our
staff will be prepared for a 5% increase over the guaranteed
count.
As an example, if you guarantee 150 guests for a wedding
reception, at $10.00 per person, your bill will be $1500
plus service fee and tax. The staff will prepare for 8
additional guests, for a total of 158 guests. If 152 guests
arrive, you will be billed $1520 plus service fee and
tax. If 148 guests arrive, you will be billed for the
GUARANTEED MINIMUM of (in this example) 150 guests or
$1500 plus service fee and tax. |
| |
| |
| |
| CANCELLATION/DEPOSIT POLICY
|
Sleeping Accommodations:
Cancellation(s) of total room blocks are negotiated at
the time of contracting and will vary dependent upon the
size of the room block and seasonality of the booking.
Failure to comply with your negotiated terms can result
in loss of deposit/room blocks.
For individual rooms within the block you must cancel
6pm date of arrival October through May; and seventy-two
(72) hours prior to 6pm date of arrival June through September. |
| |
Banquet/Meeting Space:
Cancellation of meeting spaces and conventions are negotiated
at the time of contracting. Payment is required following
the completion of the event. Failure to comply with your
negotiated terms can result in loss of deposit/meeting/banquet
space.
Please note that until you sign and return the agreement
to us meeting space and rooms are held tentatively and
space can still be released. Your agreement will have
specific deadlines for signature that must be adhered
to. |
| |
| A $100.00 commitment fee is due at the time of signing
of your agreement. In the event all criteria is met, the
amount is applied to the final balance owed. In the event
of cancellation the fee is forfeit. |
| |
Wedding Receptions/Reunions
For wedding receptions there is a $150.00 non-refundable
fee and is due upon signing of contract. A penalty free
cancellation date for weddings and reunions will be specified
in the agreement. For weddings receptions and reunions,
payment is required following the completion of the event.
|
| |
| |
| |
| LIQUOR |
A $150.00 bar set-up fee will be applied for all cash/host
bars. (Please note 17% service fee will be added to host
bars). A $50.00 cocktail fee will be applied for each
requested cocktail server. Bartenders and cocktail servers,
appropriately uniformed, will be provided for either hosted
or cash bars based on the number of guests.
Alternate Beers/Wines/Spirits can be ordered. Your meeting
and banquet manager will work with you to design your
cocktail function to fit your needs and budget. All orders
are contingent upon the purveying office of the State
of Wyoming Liquor Commission. There are no refunds/returns/exchanges
on a custom liquor order. When meeting these requirements,
the management of QT's Restaurant will be pleased to procure
your selections. Due to liquor laws, we do not allow you
to bring in or provide your own alcoholic beverages. Please
consult with your meeting & banquet manager if you
are interested in ordering a keg for your event. |
| |
| Wyoming REQUIRES SCREENING of all minors. Wyoming has
a legal limit of 21 years of age to be allowed alcohol
consumption. Minors will be denied service at any function
which included liquor. Adults providing liquor to underage
attendees will be turned over to law enforcement. |
| |
| FOOD AND BEVERAGE |
| All food and beverage consumed on property must be prepared
by the hotel. Exceptions may be made for specialty cakes;
however any items of this nature must be sufficient to
provide for all attendees and have pre-approval for Meeting
& Banquet Manager. |
| |
| |
| |
| SPECIALTY MENUS |
| Special menus are available upon request. Alternate
menu items can be used to fit your needs and budget. If
you prefer an alternate/substitute to our suggestions,
please take a few moments to discuss them with your meeting
& banquet managers. QT's Restaurant staff will be
pleased to prepare your selection. |
| |
